{"id":1000,"date":"2022-03-21T12:44:18","date_gmt":"2022-03-21T12:44:18","guid":{"rendered":"https:\/\/cyber.forsythk12.org\/?page_id=1000"},"modified":"2022-06-16T14:59:23","modified_gmt":"2022-06-16T14:59:23","slug":"student-privacy-resources-for-fcs-employees","status":"publish","type":"page","link":"https:\/\/cyber.forsythk12.org\/?page_id=1000","title":{"rendered":"Student Privacy Resources"},"content":{"rendered":"\n<p><strong>Student Records Board Policy<\/strong><\/p>\n\n\n\n<p><a rel=\"noreferrer noopener\" href=\"https:\/\/simbli.eboardsolutions.com\/Policy\/ViewPolicy.aspx?S=4069&amp;revid=oQUkLQuLf4Bsl2WslshCwFplus4w==&amp;ptid=amIgTZiB9plushNjl6WXhfiOQ==&amp;secid=p6v70fD4K8ukRv6vtplusTtSg==&amp;PG=6&amp;IRP=0\" target=\"_blank\"><span style=\"text-decoration: underline;\">Board Policy JR &#8211; Student Records<\/span><\/a>&nbsp;(Remember to log in to Simbli to see companion regulations and exhibits.)<\/p>\n\n\n\n<p>Support Documents:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Disclosing%20PII%20Flowchart.docx\"><span style=\"text-decoration: underline;\">Disclosing PII Reference Document<\/span><\/a> <a href=\"https:\/\/www.forsyth.k12.ga.us\/Page\/54786#\"><\/a><\/li><li><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Disclosing%20Student%20Records%20-%20Emergency%20Update.pdf\"><span style=\"text-decoration: underline;\">Procedure for recording an emergency records disclosure<\/span>.<\/a> <a href=\"https:\/\/www.forsyth.k12.ga.us\/Page\/54786#\"><\/a><\/li><\/ul>\n\n\n\n<p><strong>Staff Training Videos<\/strong><\/p>\n\n\n\n<p><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Student%20Privacy%20All%20Staff.mp4\"><span style=\"text-decoration: underline;\">General All Staff Student Privacy Video<\/span><\/a> <\/p>\n\n\n\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/FERPA%20Admin%20Pt%201.mp4\">Administrator FERPA Part 1 Video<\/a> <\/span><\/p>\n\n\n\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/FERPA%20Admin%20Pt%202.mp4\">Administrator FERPA Training Part 2 Video<\/a> <\/span><\/p>\n\n\n\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/FERPA%20Admin%20Pt%203.mp4\">Administrator FERPA Training Part 3 Video<\/a> <\/span><\/p>\n\n\n\n<p><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Parent%20Permission%202.mp4\">Understanding the Parent Permission Form Video<\/a> <\/span><\/p>\n\n\n\n<p><strong>Vetting Applications<\/strong><\/p>\n\n\n\n<p>Regulation JR-R(1) &#8211; Student Privacy and Applications &#8211;&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/simbli.eboardsolutions.com\/Policy\/ViewPolicy.aspx?S=4069&amp;revid=plusiw2aIKEummadLPLNMj9RQ==&amp;ptid=amIgTZiB9plushNjl6WXhfiOQ==&amp;secid=p6v70fD4K8ukRv6vtplusTtSg==&amp;PG=6&amp;IRP=0\" target=\"_blank\"><span style=\"text-decoration: underline;\">Click here<\/span><\/a>&nbsp;to see this regulation.<\/p>\n\n\n\n<p>The overview for vetting applications is found on this&nbsp;<a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/School%20App%20List%20Flowchart.docx\"><span style=\"text-decoration: underline;\">flow chart.<\/span><\/a><a href=\"https:\/\/www.forsyth.k12.ga.us\/Page\/54786#\"><\/a><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>When utilizing free applications, always check Education Frameworks located on your Classlink page.&nbsp; For instructions on how to use Education Frameworks&nbsp;<a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Ed%20Framework%20Instructions.pdf\"><span style=\"text-decoration: underline;\">click here<\/span>.<\/a><a href=\"https:\/\/www.forsyth.k12.ga.us\/Page\/54786#\"><\/a><\/li><li>When looking to purchase an application, make sure to complete the first page of the Forsyth County Schools Terms of Service agreement (FCS ToS) and obtain the needed signatures. To see a copy of this document<span style=\"text-decoration: underline;\"> <a rel=\"noreferrer noopener\" href=\"https:\/\/simbli.eboardsolutions.com\/Policy\/ViewPolicy.aspx?S=4069&amp;revid=plusiw2aIKEummadLPLNMj9RQ==&amp;ptid=amIgTZiB9plushNjl6WXhfiOQ==&amp;secid=p6v70fD4K8ukRv6vtplusTtSg==&amp;PG=6&amp;IRP=0\" target=\"_blank\">click here.<\/a><\/span> Once the document is signed, email a copy of the completed agreement to Kathy Carpenter <span style=\"text-decoration: underline;\"><a href=\"mailto:kcarpenter@forsyth.k12.ga.us\">kcarpenter@forsyth.k12.ga.us<\/a>.<\/span><\/li><\/ul>\n\n\n\n<p><strong>Student Privacy Presentations<\/strong><\/p>\n\n\n\n<p><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Student%20Privacy%20Protection%20Media%20Committee.pptx\"><span style=\"text-decoration: underline;\">Student Privacy Training &#8211; ITS and Media Staff July 2018<\/span><\/a><a href=\"https:\/\/www.forsyth.k12.ga.us\/Page\/54786#\"><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Student%20Privacy%20Protection%20T%20and%20L.pptx\"><span style=\"text-decoration: underline;\">Student Privacy and Protection Presentation &#8211; Teaching and Learning August 2018<\/span><\/a><a href=\"https:\/\/www.forsyth.k12.ga.us\/Page\/54786#\"><\/a><\/p>\n\n\n\n<p><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Mentor%20File%201.m4a\"><span style=\"text-decoration: underline;\">Student Privacy Training Mentors<\/span><\/a><\/p>\n\n\n\n<p><strong>Levels of Access for Student Information Systems<\/strong><\/p>\n\n\n\n<p>School systems are required by FERPA to only provide student PII to school officials with a legitimate educational interest and are to ensure that the student PII is limited to designated job duties as defined by the school official supervisor.&nbsp; FCS has developed a guidance document that shows levels of access to the current student information system, Infinite Campus.&nbsp; Because FCS has a belief in school autonomy, principals of each school are allowed to define roles and responsibilities in a way that best meets their school&#8217;s unique needs.&nbsp; Therefore, if a principal assigns a job duty in a unique way that requires additional Infinite Campus access, the principal along with the designated school official completes an elevated access form.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Student%20Information%20Systems%20Access%20Levels%20Update.docx\">IC Access Levels<\/a><a href=\"https:\/\/www.forsyth.k12.ga.us\/Page\/54786#\"><\/a><\/span><\/li><li><a href=\"https:\/\/www.forsyth.k12.ga.us\/cms\/lib\/GA01000373\/Centricity\/Domain\/73\/Elevated%20Access%20IC%20Form_Oct%202021.docx\"><span style=\"text-decoration: underline;\">Elevated Access Form<\/span><\/a><\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Student Records Board Policy Board Policy JR &#8211; Student Records&nbsp;(Remember to log in to Simbli to see companion regulations and exhibits.) Support Documents: Disclosing PII Reference Document Procedure for recording an emergency records disclosure. Staff Training Videos General All Staff Student Privacy Video Administrator FERPA Part 1 Video Administrator FERPA Training Part 2 Video Administrator [&hellip;]<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-1000","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/cyber.forsythk12.org\/index.php?rest_route=\/wp\/v2\/pages\/1000","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cyber.forsythk12.org\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/cyber.forsythk12.org\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/cyber.forsythk12.org\/index.php?rest_route=\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/cyber.forsythk12.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=1000"}],"version-history":[{"count":7,"href":"https:\/\/cyber.forsythk12.org\/index.php?rest_route=\/wp\/v2\/pages\/1000\/revisions"}],"predecessor-version":[{"id":1076,"href":"https:\/\/cyber.forsythk12.org\/index.php?rest_route=\/wp\/v2\/pages\/1000\/revisions\/1076"}],"wp:attachment":[{"href":"https:\/\/cyber.forsythk12.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=1000"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}